The Financial screen presents details of each transaction – charges and payments. The data is presented in ‘bank statement’ format that shows the running balance of the account.
Payments - cash, credit card or cheque, are individually recorded to facilitate the balancing of the cash draw and banking deposits. Optional receipts or invoices can be printed by reception staff as payments are taken.
Direct access to a Client’s payment terms, bank details and any outstanding invoices is available from this screen.
Within the system set-up you can have multiple Account Types. Every veterinary practice treats clients slightly differently. Most practices have several different 'account types'. RxWorks is designed to cope with a variety of account styles that are appropriate to your requirements. Typically Farm client account requirements are quite different from Companion Animal or individual Equine clients. Here are a few examples, all customizable for your needs: You may need different statement printouts, different overdue terms and notes, different interest or account charges or many other options:
Farm Accounts: Statement & Invoices by Transaction with net goods; GST/VAT and total balance shown as separate items. The most popular is our Summary and Invoice format that allows full itemization without sending reams of paper.
Equine Accounts: Statement & Invoices by Patient again broken down to net goods; GST & total balance. RxWorks allows several formats that are suitable for stud farms, trainers and private equine accounts. If you choose you can have a separate page per patient - a style often favored by liveries or equine stud clients. If some our your clients have syndicated clients you can manage this with separate itemized invoices.
Bad Debt Accounts: Most veterinarians shudder at the words 'bad debtor'. RxWorks cannot make clients pay but it certainly can make debt collection a lot easier.
Special Payment Terms: Don't you wish you could get a computer system to automatically allow for clients that have agreed to pay off accounts without having to 'check' the accounts every month before they are sent? RxWorks allows you to set up the terms and automatically runs these terms for you.